Ohio State Athletics Facility Rental Guidelines
It is the intent of The Ohio State University Department of Athletics to make our athletic facilities available for rent to interested parties within the following regulations.
Use of The Ohio State University Department of Athletics Facilities will be considered on the following priority basis:
1. The Ohio State University Department of Athletic Events, Contests and Team Practices
2. The Ohio State University departments and organizations
3. Facility Rentals
Variations to any of these policies, procedures or guidelines must have the approval of the Director of Athletics or their designee.
MORE INFORMATION
Event Guidelines
1. All events must meet guidelines established by the NCAA and Big Ten Conference.
2. Any event considered being potentially harmful to the public image of The Ohio State University will be rejected.
3. Any event considered to be potentially harmful to the facility will be rejected.
4. The Department of Athletics, in conjunction with other Ohio State University Departments (when necessary), will determine the extent of the personnel required for the safeguard of The Ohio State University's interest. Ohio State University personnel can include, but is not limited to, facility operations staff, video board staff, ushers, police and medics. The amount of personnel assigned to an event will be determined based on the size and nature of the event.
5. The Department of Athletics must have a signed contract for each event.
Facility Rental Request Procedure
1. Any party requesting to use a Department of Athletics facility should contact scarletandgrayvenues@osu.edu. When contacting the office, please have the following information to provide:
• Nature of Event
• Date(s) requesting
• Time of Event
• Event Details such as set-up and equipment needs
2. If the facility space is available, and the event has been approved (the requirements of the event are satisfactory) by the Event Management staff, an event manager will contact in regards to details.
3. After all details for the event have been confirmed, an Athletic Facility Rental Agreement and event confirmation shall be sent to the client.
• The Athletic Facility Rental Agreement should be signed via docusign.
• The facility rental and event operations costs reflected on the Athletic Facility Rental Agreement and Event Confirmation Sheet are estimated costs.
4. If a deposit is required (typically half the rental cost), a credit card link will be sent via email from the Department of Athletics Business Office. You can also submit a check, payable to The Ohio State University Athletic Department.
5. If the client cancels the event or use of the facility after the confirmation has been sent, the client is subject to the outlined cancellation charges.
6. After the event, the client shall be invoiced, with all final charges. Note: University organizations may provide a university account number to which all facility rental and event operation costs may be charged following the event.
*Non-refundable deposit does not guarantee the client the reservation of the event space; Athletics reserves the right to cancel client’s event for any department event, university event or concert. Non-refundable deposit will be refunded to the client in the instance that Athletics would cancel the client’s event for any department event, university event, or concert. Athletics will provide as much notice as possible. Client will not be charged any fee or expenses if cancelled by Athletics. Every effort will be made to reschedule event to another date.
Event Operation Expenses
For those facilities where expenses are added to the rental price, the Lessee shall be charged the facility rental fee and event operation expenses. Event operation expenses may include, but are not limited to set-up, tear down, security, ushers, ticket takers, EMS, Red Cross, traffic and parking, janitorial services, electronic services, electrical services, HVAC services, video board and scoreboard services, physical plant services, sports information services, ticket office services, equipment rental and administration fees. Event operation expenses will not be reduced or waived.
Staffing
| • Facility Operations Full Time Staff | $40.00/hour |
| • Facility Operations Student Staff | $16.00/hour |
| • Electronics Full Time Staff | $40.00/hour |
| • Electronics Student Staff | $16.00/hour |
| • Security/Ushers (Redcoat) | $16-20.00/hour |
Insurance
The Lessee must have a policy or policies of general liability insurance in the state of Ohio providing coverage for personal injury and property damage. This shall be in the amount, not less than $1,000,000 for each person or occurrence and $2,000,000 in aggregate for personal injuries or death or property damage suffered by any person or persons arising out of the use of the Facility or the services provided with its use. The Lessee shall name The Ohio State University and its Board of Trustees as named insured. As a state entity, The Ohio State University cannot list the Lessee as additional insured. The Lessee shall also provide notice to the Lessor of proof of insurance coverage, in the form of a certificate of insurance, not less than fourteen (14) days in advance of commencing of the lease term. Failure to obtain a certificate of insurance does not constitute a waiver of such insurance by Lessor.
Unmanned Aerial Systems (Drones)
The safety of our student athletes, fans, participants and the public is of the highest priority and concern. Written authorization from The Ohio State University must first be obtained in order to operate any Unmanned Aerial Systems (Drones) on campus property. Any individual(s) or organization(s) operating an unapproved system on or over university property or sponsored events; in violation of any federal, state, or local laws; or in conflict with any other applicable university policies; may be directed by authorized university representatives to cease operations immediately, unless or until proper approval is obtained.
Food Service
Levy Restaurants is the exclusive food service provider within Athletic Facilities. They offer a wide range of menus as well as both cash and open bars. Arrangements for all linens need to be made through Levy Restaurants. For information, contact 614-688-4660 or OSUcatering@levyrestaurants.com.
2025-2026 RENTAL FEES
Bill Davis Baseball Stadium
| Non-Game Related Events | |
| Half-Day (up to 4 hours): | $3,500 (expenses added to rent) |
| Full Day (up to 8 hours): | $5,000 (expenses added to rent) |
| Concert: | Negotiable |
Baseball Games
One game $2,000 (expenses added to rent)
Each additional game $1,000 (expenses added to rent)
Lights (minimum of 3 hours) $300 + $100/additional hour
*If event exceeds contracted time, there will be a $750 late fee assessed every 30 minutes.
All quoted rates do not include expenses. Some possible expenses are listed below:
- Equipment (i.e. scoreboard)
- Staffing (i.e. facility operations, redcoats, security)
- Miscellaneous (i.e. parking, athletic training, utilities, lights)
Guidelines for renting Bill Davis Stadium:
1. Reservations are limited to a maximum of three games per day.
2. Metal cleats/spikes are prohibited.
3. After every two consecutive games, there will be a mandatory 30 minute break for field maintenance.
4. Any other baseball activity (including but not limited to a practice, home run derby, or camp/clinic) will NOT be counted as a game. Length of time for any non-game baseball activity should not be any longer than 4 hours. The length of the non-game baseball activity will determine equivalent number of games per the discretion of Ohio State Event Management.
Buckeye Softball Field
| Non-Softball Events | |
| Half-Day (up to 4 hours): | $1,500 (expenses added to rent) |
| Full Day (more than four hours): | $3,500 (expenses added to rent) |
| Scoring System: | $250 (expenses included) |
| Concert: | Negotiable |
Outside of College Softball Season
One Softball Game $1,250
Each additional game $1,000
Lights (Minimum of 3 hours) $300 + $100/additional hour
** If event exceeds contracted time, there will be a $750 late fee assessed every 30 minutes
*The discounted rates listed above reflect the price to play a game at Buckeye Softball Field. The rental fee for any practice, clinic, home run derby, etc. will be $2,000/each for any non-game related event.
Guidelines for renting Buckeye Softball Field:
1. Reservations are limited to a maximum of three games per day.
2. After every two consecutive games, there will be a mandatory 30 minute break for field maintenance.
3. Any other softball activity (including but not limited to a practice, home run derby, or camp/clinic) will NOT be counted as a game. Length of time for any non-game baseball activity should not be any longer than 4 hours. The length of the non-game baseball activity will determine equivalent number of games per the discretion of Ohio State Event Management.
Buckeye Varsity Hockey Field
| Half Day (up to 4 hours): | $800 (expenses added to rent) |
| Full Day (more than four hours): | $1,600 (expenses added to rent) |
Covelli Center
| Half Day (up to 4 hours): | $8,000 (expenses added to rent) |
| Full Day (more than 4 hours): | $17,000 (expenses added to rent) |
| Seasonal Group Rate: | $100/hr (minimum 50 hours) (expenses included) |
| Concert/Special Event: | Negotiable |
Guidelines for renting the Covelli Center:
1. Athletic Events, Contests and Team Practices are first-priority for this facility.
French Field House
| Half Day (up to 4 hours): | $4,000 (expenses added to rent) |
| Full Day (more than four hours): | $6,000 (expenses added to rent) |
| Seasonal Group Rate: | $100/hr (minimum 100 hours) |
Guidelines for renting French Field House:
1. Athletic Events, Contests and Team Practices are first-priority for this facility.
2. The facility is not available to host events on a weekday (Monday-Friday).
3. Set-up for a Saturday event may not begin before 5:30 p.m. on Friday evening. This set-up time is reserved for Athletics Facility Operations, and therefore, the client event set-up will need to take place the day of the event.
4. If you are setting up on Saturday (for a Sunday event) you must clear the facility by 11:00 p.m.
5. The facility will be available by 7:00 a.m. for set-up (for a Saturday or Sunday event).
6. If an event is held on Sunday, the event must conclude by 7:00 p.m.
7. There is a minimum charge of $500 (added to the rental) to cover the facility (turf and track) where equipment is placed (tables, chairs, etc).
8. For events that require the entire (majority) of the facility to be covered, there is an additional charge of $3,000 added to the rental for this service. This service must be performed by Ohio State Athletic Department Facility staff, and cannot be provided by client/or an outside vendor.
9. For track and field meet rentals, the only equipment that is included in the rental is use of one (1) high jump pit, one (1) long jump pit, one (1) pole vault pit, rakes, and hurdles. All other equipment needed to run the meet (bibs, cones, starting blocks, stopwatches, timing system, etc.) must be provided by the client.
Jennings Family Wrestling Practice Facility
| Seasonal Group Rate: | $75/hr. (minimum 50 hours) (expenses included) |
| National Team Rate: | $50/hr. (minimum 50 hours) (expenses included) |
Wrestling Clinics | |
| Half Day (up to 4 hours): | $2,000 (expenses added to rent) |
| Full Day (more than four hours): |
$4,000 (expenses added to rent)
|
Jesse Owens Memorial Stadium
| Half-Day (up to 4 hours): $3,000 (expenses added to rent) |
| Full Day (more than 4 hours): $8,000 (expenses added to rent) |
Lacrosse Stadium
| Non-Game Related Events | |
| Half-Day (up to 4 hours): | $5,000 (expenses added to rent) |
| Full Day (up to 8 hours): | $9,000 (expenses added to rent) |
| Concert: | Negotiable |
The Suz (special event): $1,500-3,000 (expenses added to rent)
Seasonal Group Rate (minimum 50 hours) $50/hour
Lacrosse Games
Scholastic rate per game. $1,000
One game (Jan 1 – May 31) $10,000 (expenses added to rent)
One game (June 1 – Dec 31) $5,000 (expenses added to rent)
Each additional game $1,000 (expenses added to rent)
Lights (minimum of 3 hours) $300 + $100/additional hour
*If event exceeds contracted time, there will be a $750 late fee assessed every 30 minutes.
All quoted rates above do not include expenses. Some possible expenses are listed below:
- Equipment (i.e. videoboard, scoreboard & controllers, locker room, balls, nets/goals, etc.)
- Staffing (i.e. facility operations, redcoats, security)
- Miscellaneous (i.e. parking, athletic training, utilities, lights)
Guidelines for renting the Lacrosse Stadium:
1. Reservations are limited to a maximum of three games per day.
2. Any other lacrosse activity (including but not limited to a practice or camp/clinic) will NOT be counted as a game. Length of time for any non-game lacrosse activity should not be any longer than 4 hours. The length of the non-game lacrosse activity will determine equivalent number of games per the discretion of Ohio State Event Management.
Ohio Stadium
Ohio Stadium Event Spaces
| Concourse | $4,000 to $6,000 |
| Huntington Club Room 1, 2, 3 (SOB) | $3,500 to $6,000 |
| Northwest Double Suite | $1,500 to $2,500 |
| NetJets Landing | $7,000 to $11,000 |
| Recruit Room (SRR) | $4,000 to $6,500 |
| University Suites (SUS) | $3,500 to $7,500 |
| Varsity O Room (SVR) | $3,500 to $7,000 |
| Audio Visual Package includes LED Projector/Screen, monitors, podium, microwave, and house sound. $500 for all rooms, except NetJets Landing which is $1000 | |
| Service Charge: 20% includes setup, teardown, audio visual to assist and three redcoat ushers to help welcome guests | |
| University Groups receive 10% discount | |
Number of People Possible to Accommodate
| Reception | Banquet | Classroom | Theater | Block O | |
| Recruit Room | 200 | 128* | 100 | 150 | 50 |
| Huntington Club Rooms/Varsity O Room | 300 | 220** | 100 | 250 | 50 |
| University Suite | 175 | 60** | 30 | 40 | 30 |
| NetJets Landing | 460 | 220** | 30 | 50 | 35 |
*Round tables of eight, **Round tables of 10
Square Footage for Each Room:
| Recruit Room | 5776 sq. ft. |
| Varsity O Club | 3330 sq. ft. |
| Huntington Club 1 | 3182 sq. ft. |
| Huntington Club 2 | 3182 sq. ft. |
| Huntington Club 3 | 3034 sq. ft. |
| University Suite | 4062 sq. ft. |
| NetJets Landing | 6600 sq. ft. |
Practice Fields*
| Half-Day (up to 4 hours): | $500 (expenses included) |
| Full Day (more than four hours): | $1,000 (expenses included) |
| National Team Rate: | $100/field /day (expenses included) |
Ohio Stadium Field (OS)
| Wedding Ceremony at Flag Pole | $3,000 to $5,500 |
| Wedding Ceremony at North Rotunda | $5,000 to $6,000 |
| Wedding Ceremony & Reception Package | $8,000 to $15,000 |
| Concert | Negotiable |
| Special Event | $25,000 (pending complexity of event) |
Steelwood Training Facility
| Gymnastics Room: | $20/hr (minimum 50 hours) (expenses included) |
| Fencing Room: | $20/hr (minimum 50 hours) (expenses included) |
| Note: Limited parking available at facility. Alternate transportation required. | |
Outdoor Varsity Tennis Center
| Half Day (up to 4 hours): | $1,000 (expenses added to rent) |
| Full Day (more than 4 hours): | $2,000 (expenses added to rent) |
| Lessons: | $10/court per hour (minimum 200 hours per year) |
Ty Tucker Tennis Center
Special Event: $1,000 to $2,000
| Lessons: $10/court per hour (minimum 200 hours per year) |
Notes about Tennis Lessons:
1. Each instructor may provide up to a maximum of ten (10) hours of private instruction lessons per week (Monday through Sunday) at the OSU Indoor Varsity Tennis Facility. Unlimited private instruction may be provided at the Outdoor Varsity Tennis Center as long as the lessons do not conflict with any team competition, practice or OSU scheduled event.
2. On Monday through Friday, private lessons may be given at the OSU Varsity Indoor Tennis Facility only from 4 pm to 6 pm. Lessons may be provided at anytime on Saturday or Sunday, however, the lessons may not conflict with any team competition, practice or OSU scheduled event. Any lessons provided on Saturday or Sunday will count toward the ten (10) hour maximum at the OSU Indoor Varsity Tennis Facility. Lessons may be provided at the Outdoor Varsity Tennis Center from 8 am to 8 pm as long as the lessons do not conflict with any team competition, practice or OSU scheduled event.
3. The facility rental rate is $10.00 per court hour with a minimum use of 200 hours per year. The total hour use is a combination of time used both at the OSU Indoor Varsity Tennis Facility and the Outdoor Varsity Tennis Center. The calculation of hours used will be applied to the local sports club of both the men's and women's tennis programs.
4. Each instructor is required to complete a detailed log of lessons that are given at the OSU Indoor Varsity Tennis Center and the Outdoor Varsity Tennis Center. The lesson logs must be submitted to the Event Management Office via fax, e-mail or in person no later than 4 pm Friday following the previous week of lessons from Monday through Sunday.
5. Instructors will be invoiced for their facility usage by Event Management four times per year on January 1, April 1, July 1 and September 1. Invoices will be based on the information recorded from the weekly lesson logs.
Wexner Football Complex
This facility is not open to the public for tours or special events because it is a working area. The entry lobby, at the northeast corner of the building, is typically open to the public Monday – Friday from 8:30am – 5:00pm. The entry lobby highlights Ohio State's football tradition and features the Heisman trophies, Big Ten championships, and national championships.
Woody Hayes Athletic Center
| Indoor Field* | |
| Half Day (up to 4 hours): | $6,000 (expenses added to rent) |
| Full Day (more than 4 hours): | $12,000 (expenses added to rent) |
| National Team Rate: | $100/day (expenses included) |
| Outdoor Field* | |
| Half Day (up to 4 hours): | $6,000 (plus expenses) |
| Full Day (more than 4 hours): | $12,000 (plus expenses) |
| National Team Rate: | $300 + $100/additional hour (expenses included) |
*If event exceeds contracted time, there will be a $750 late fee assessed every 30 minutes
Video Board/Scoreboard Fees
| Scoring System: | $350 (expenses included) |
| Ribbon Board: | $500 (expenses included) |
| Video Board - Static/Scrolling Image: | $1250 (expenses included) |
| Video Board - Video, Timed Presentation: | $2250 (expenses included) *Requires a producer to cue content at specific times. |
Notes about video board/scoreboard use:
1. Use of the video boards, ribbon boards, and scoreboards are based on staff and equipment availability.
2. Athletics reserves the right to cancel the usage of the video board/scoreboard without notice. Client will not be charged if cancelled by Athletics.
3. Once the event has started, if the boards are on, the full fee will be charged.
4. Content must be created by client. Video board/ribbon board specs will be provided to the client.
5. All images/videos must be sent to Video Services at least two weeks prior to the event.
6. Scoring system must be operated by client (exception: Ohio Stadium).
Jerome Schottenstein Center
Contact Madison Owens, at owens.994@osu.edu
| Auxiliary Gyms* $75/hr. (Practice only) |
Compliance Guidelines
Please be advised that the Compliance Office will need to be contacted should the event:
1) Involve prospect-aged individuals (i.e. participants)
2) Involve Ohio State University coaches or staff
*Practice Facilities
Any group may use an athletic practice facility (Upper Practice Field, Practice Field 3, Practice Field 4, Steelwood, Woody Hayes Athletic Center Indoor Field, and Schottenstein Center Auxiliary Gyms) for an athletic practice (maximum of 2 hours) one date per year, and pay no rental fee, pending availability. These groups are still responsible for providing a certificate of liability insurance, and must pay any facility operation expenses that may be incurred (subject to facility and staff availability).
- National teams may rent Practice Field 3, Practice Field 4, Upper Practice Field, and the Woody Hayes Athletic Center Indoor Field at a rate of $100.00 per field/room per day.
Competition Facilities
National teams may rent a competition facility at a negotiable rate based on attendance, event needs and estimated expenses. A locker room may also be made available to any national team when the Ohio State team is out of season and space is available.
FACILITY RENTAL FEES TABLE
